Find the right record
Open the school, asset or area. Scan a QR label when you are beside the equipment.
SCHOOL ESTATES, CONNECTED
Keep every school, task and record in view.
Site Memory brings PPM, compliance evidence, maintenance requests and practical building knowledge into one workspace for school teams and the trust that supports them.
Trust-wide oversightSchool-level detailInvitation-only access
Illustrative demo screen
TRUST OVERVIEW
2 demo schoolsAcross your schools
The work, the evidence and the next action.
PPM plannerUpcoming work
ComplianceEvidence due
Help deskOpen requests
School snapshotNext steps
R
Riverside PrimaryPlanned work and records together
View evidenceW
Westfield AcademySite issues linked to the team
View tasksOne place for the daily details and the bigger estates picture.
PlanRecurring PPM and site checks
ActRequests, tasks and ownership
ProveDocuments, photos and history
FROM THE SITE TO THE TRUST
The details stay connected to the work.
A fault, a scheduled check or a document review should lead to a clear next step. Site Memory helps the people on site record it and the trust see what needs attention.
Record what happened
Complete a checklist, add a reading or photograph, and assign a follow-up when needed.
See where things stand
Review due work, open requests and evidence across schools from the trust view.
THE PLATFORM
Practical tools for the whole estate.
Start with the work your team already does. Keep the information together as the trust grows.
01 / PLAN
PPM that shows the work
Build reusable procedures, schedule them for each school and record answers, readings and photographs against individual steps.
Templates · Due dates · Step evidence
02 / EVIDENCE
A clearer compliance picture
Set trust requirements, run site checks and see which schools have current, due or missing evidence in one matrix.
Checklists · Logbooks · Evidence links
03 / RESPOND
A help desk with ownership
Log faults and requests, follow their progress and assign work to colleagues or approved contractors.
Tickets · Updates · Responsibilities
04 / FIND
Knowledge at the asset
Keep practical notes, photographs and useful context with buildings, areas and equipment. Open a record from its QR label.
Asset records · QR labels · Search
05 / CONTROL
Documents you can trace
Store controlled documents with versions, approval state, review dates and expiry dates alongside the school they belong to.
Versions · Reviews · Private files
06 / HAND OVER
A record that stays useful
Bring actions, important site information and an audit trail together, then create a handover pack when the team changes.
Actions · Audit · Handover
BUILT FOR SCHOOL TRUSTS
A trust view without losing the site knowledge.
Estates teams can see what is due across schools. Site staff can work with the records for their own building. Responsibilities can be given to invited colleagues or selected from approved contractors.
See the pilot approach01One portfolioSchools, alerts and open work together.
02Clear accessTrust roles and school-scoped permissions.
03Useful continuityAudit history and handover information.
A CONTROLLED START
See it with a real estates workflow.
We can walk through a fictional two-school trust, then agree which schools, schedules and users would make sense for a live pilot. Scope and duration are agreed before any live data is added.
Pilot access is by arrangement.There is no public self-signup. Existing teams sign in with the work email invited by their trust administrator.
Request a walkthrough 01
Walk through the demo
Explore PPM, evidence, tickets and the trust overview using fictional schools.
02
Choose the pilot scope
Agree the schools, roles and records worth testing with your estates team.
03
Run work and review
Use actual tasks during the pilot and review what saves time or needs refining.